■ full example · fictitious data · nothing to sign up for ■
The whole document, before you pay
This is what ConformaPack produces, with nothing cut out. A sample company with three packaging types produces these eleven documents:
Three EU declarations of conformity, one per packaging type (Annex VIII, all eight points).
The summary matrix covering every packaging type.
The Annex VII technical file checklist.
A data request letter for each supplier, based on Art. 16.
The company does not exist and the data is made up. That is why the documents carry the “Demonstration example” stamp that ConformaPack always applies to sample data: with your own, it does not appear.
Art. 39 of Regulation (EU) 2025/40 requires the declaration in the language of the Member State where the packaging is placed on the market. Switch language here and you get the same eight documents, with the literal Official Journal wording.
ConformaPack PPWR
EU declaration of conformity No PD-B73088412-2026-01
Model: Annex VIII · Regulation (EU) 2025/40 Date of issue: August 13, 2026
No PD-B73088412-2026-01 (unique identification of the packaging): Lata de acero 125 g · atún en aceite de oliva.
Name and address of the manufacturer and, where applicable, the manufacturer's authorised representative: Conservas del Segura S.L., VAT/company number B73088412, Pol. Ind. La Ribera, nave 14, 30500 Molina de Segura (Murcia), España.
This declaration of conformity is issued under the sole responsibility of the manufacturer.
Object of the declaration (identification of the packaging allowing traceability): description of the packaging: primary packaging; material(s): Steel / tinplate; unit weight 58 g; intended to come into contact with food; single-use; recyclability: declared in writing by the supplier.
The object of the declaration referred to point 4 is in conformity with the relevant Union harmonisation legislation: Regulation (EU) 2025/40 of the European Parliament and of the Council of 19 December 2024 on packaging and packaging waste (applicable requirements of Articles 5 to 12). Other Union acts applied: Regulation (EC) No 1935/2004 on materials and articles intended to come into contact with food.
References to the relevant harmonised standards or the common specifications used or references to the other technical specifications in relation to which conformity is declared: No harmonised standards or common specifications have been applied (pending publication by the Commission, Arts. 36 and 37). Conformity is declared on the basis of the technical documentation in the file (Annex VII), which includes: documented supplier declaration on heavy metals (sum of Pb, Cd, Hg and Cr VI ≤ 100 mg/kg, Art. 5(4)); documentary basis on the PFAS limits of Art. 5(5) (Declaración del proveedor Envalata S.A., feb-2026, ref. ENV-PFAS-2026-014).
Where applicable, the notified body: not applicable. Conformity assessment was carried out by internal production control (Module A of Annex VII to Regulation (EU) 2025/40), without the involvement of a notified body.
Additional information: this declaration and its technical documentation shall be kept available to the authorities for 5 years from the placing of the packaging on the market (single-use packaging). Associated technical file: ET-PD-B73088412-2026-01.
Signed for and on behalf of: Conservas del Segura S.L. · VAT/company number B73088412
(place and date of issue): Molina de Segura, August 13, 2026
María Robles Gómez · Directora de Calidad (name, function) (signature) — (handwritten or electronic signature of the responsible person)
Generated withConformaPackEU 2025/40 · Annex VIII
Validity: this document becomes fully valid once signed by the company's responsible person, who assumes responsibility for the accuracy of its content. It must be kept for 5 years at the disposal of the authorities.
Document generated as a self-completion template. Conformity and accuracy are declared and signed by the company's responsible person. Demonstration example · fictitious company
ConformaPack PPWR
EU declaration of conformity No PD-B73088412-2026-02
Model: Annex VIII · Regulation (EU) 2025/40 Date of issue: August 13, 2026
No PD-B73088412-2026-02 (unique identification of the packaging): Estuche de cartón para pack de 3 latas.
Name and address of the manufacturer and, where applicable, the manufacturer's authorised representative: Conservas del Segura S.L., VAT/company number B73088412, Pol. Ind. La Ribera, nave 14, 30500 Molina de Segura (Murcia), España.
This declaration of conformity is issued under the sole responsibility of the manufacturer.
Object of the declaration (identification of the packaging allowing traceability): description of the packaging: secondary packaging; material(s): Cardboard / paper; unit weight 22 g; not intended for food contact; single-use; recyclability: declared in writing by the supplier.
The object of the declaration referred to point 4 is in conformity with the relevant Union harmonisation legislation: Regulation (EU) 2025/40 of the European Parliament and of the Council of 19 December 2024 on packaging and packaging waste (applicable requirements of Articles 5 to 12).
References to the relevant harmonised standards or the common specifications used or references to the other technical specifications in relation to which conformity is declared: No harmonised standards or common specifications have been applied (pending publication by the Commission, Arts. 36 and 37). Conformity is declared on the basis of the technical documentation in the file (Annex VII), which includes: documented supplier declaration on heavy metals (sum of Pb, Cd, Hg and Cr VI ≤ 100 mg/kg, Art. 5(4)).
Where applicable, the notified body: not applicable. Conformity assessment was carried out by internal production control (Module A of Annex VII to Regulation (EU) 2025/40), without the involvement of a notified body.
Additional information: this declaration and its technical documentation shall be kept available to the authorities for 5 years from the placing of the packaging on the market (single-use packaging). Associated technical file: ET-PD-B73088412-2026-02.
Signed for and on behalf of: Conservas del Segura S.L. · VAT/company number B73088412
(place and date of issue): Molina de Segura, August 13, 2026
María Robles Gómez · Directora de Calidad (name, function) (signature) — (handwritten or electronic signature of the responsible person)
Generated withConformaPackEU 2025/40 · Annex VIII
Validity: this document becomes fully valid once signed by the company's responsible person, who assumes responsibility for the accuracy of its content. It must be kept for 5 years at the disposal of the authorities.
Document generated as a self-completion template. Conformity and accuracy are declared and signed by the company's responsible person. Demonstration example · fictitious company
ConformaPack PPWR
EU declaration of conformity No PD-B73088412-2026-03
Model: Annex VIII · Regulation (EU) 2025/40 Date of issue: August 13, 2026
No PD-B73088412-2026-03 (unique identification of the packaging): Caja de cartón ondulado para envío e-commerce.
Name and address of the manufacturer and, where applicable, the manufacturer's authorised representative: Conservas del Segura S.L., VAT/company number B73088412, Pol. Ind. La Ribera, nave 14, 30500 Molina de Segura (Murcia), España.
This declaration of conformity is issued under the sole responsibility of the manufacturer.
Object of the declaration (identification of the packaging allowing traceability): description of the packaging: transport packaging; material(s): Cardboard / paper, other: cinta de papel engomado; unit weight 140 g; not intended for food contact; single-use; recyclability: under assessment.
The object of the declaration referred to point 4 is in conformity with the relevant Union harmonisation legislation: Regulation (EU) 2025/40 of the European Parliament and of the Council of 19 December 2024 on packaging and packaging waste (applicable requirements of Articles 5 to 12).
References to the relevant harmonised standards or the common specifications used or references to the other technical specifications in relation to which conformity is declared: No harmonised standards or common specifications have been applied (pending publication by the Commission, Arts. 36 and 37). Conformity is declared on the basis of the technical documentation in the file (Annex VII). [Pending: obtain the supplier declarations supporting this declaration.]
Where applicable, the notified body: not applicable. Conformity assessment was carried out by internal production control (Module A of Annex VII to Regulation (EU) 2025/40), without the involvement of a notified body.
Additional information: this declaration and its technical documentation shall be kept available to the authorities for 5 years from the placing of the packaging on the market (single-use packaging). Associated technical file: ET-PD-B73088412-2026-03.
Signed for and on behalf of: Conservas del Segura S.L. · VAT/company number B73088412
(place and date of issue): Molina de Segura, August 13, 2026
María Robles Gómez · Directora de Calidad (name, function) (signature) — (handwritten or electronic signature of the responsible person)
Generated withConformaPackEU 2025/40 · Annex VIII
Validity: this document becomes fully valid once signed by the company's responsible person, who assumes responsibility for the accuracy of its content. It must be kept for 5 years at the disposal of the authorities.
Document generated as a self-completion template. Conformity and accuracy are declared and signed by the company's responsible person. Demonstration example · fictitious company
ConformaPack PPWR
Summary matrix of the packaging catalogue
Company: Conservas del Segura S.L. · VAT/company number B73088412 Date of issue: August 13, 2026
Inventory of the packaging types covered by this file and the documentary status of each. Each row corresponds to an individual EU declaration of conformity (Art. 39 and Annex VIII to Regulation (EU) 2025/40).
Packaging summary: type, materials, weight, food contact, supplier declarations and retention period
No.
Packaging
Declaration No.
Type
Materials
Weight
Food contact
Use
Heavy metals (Art. 5(4))
PFAS (Art. 5(5))
Retention
1
Lata de acero 125 g · atún en aceite de oliva
PD-B73088412-2026-01
Primary
Steel / tinplate
58 g
Yes
Single-use
Declared ≤ 100 mg/kg
Documented
5 years
2
Estuche de cartón para pack de 3 latas
PD-B73088412-2026-02
Secondary
Cardboard / paper
22 g
No
Single-use
Declared ≤ 100 mg/kg
Not applicable
5 years
3
Caja de cartón ondulado para envío e-commerce
PD-B73088412-2026-03
Transport
Cardboard / paper, other: cinta de papel engomado
140 g
No
Single-use
Pending
Not applicable
5 years
Reminders
Retention periods run from the moment each packaging item is placed on the market: 5 years (single-use) or 10 years (reusable), under Annex VII, point 4.
Any food-contact packaging marked «PENDING» in the PFAS column needs its documentary basis (Art. 5(5): limits of 25 ppb per individual PFAS, 250 ppb for the sum and 50 ppm in total, polymers included).
Keep this matrix up to date: if you change material or supplier, review that packaging's declaration.
Document generated as a self-completion template. Conformity and accuracy are declared and signed by the company's responsible person. Demonstration example · fictitious company
ConformaPack PPWR
Technical documentation checklist (Annex VII, Module A)
Company: Conservas del Segura S.L. · 3 packaging type(s) Date of issue: August 13, 2026
Annex VII to Regulation (EU) 2025/40 («internal production control») requires the company itself to assemble and keep this file. No one comes to certify you: the job is to gather these papers and keep them retrievable if an authority asks for them. Tick each box once the document is filed.
Annex VII points and the document the company must file for each
Point
What Annex VII requires
Document you must file
2(a)
General description of the packaging and of its intended use
One sheet per packaging item with a photo or sketch, intended use and contents. The description in point 4 of each generated declaration gives you the basis.
2(b)
Conceptual design and manufacturing drawings, and materials of the components
Technical data sheet or drawing from the packaging supplier (dimensions, materials, grammage). Ask for it: they are required to know it.
2(c)
Descriptions and explanations necessary to understand the drawings and the functioning
A short plain-language note: how it closes, how it opens, how each material is separated for recycling.
2(d)
List of harmonised standards, common specifications or other technical specifications applied; where these are not applied, a description of the solutions adopted
There are currently no harmonised standards published for the PPWR: file a note stating which supplier documents and technical criteria you used instead (point 6 of your declaration generates it).
2(e)
Qualitative description of the assessments under Articles 6 (recyclability), 10 (minimisation) and 11 (reusable packaging)
A note per packaging item: what the supplier says about recyclability, why the packaging is no larger or heavier than necessary and, if reusable, how it is reconditioned.
2(f)
Test reports
Supplier declarations on heavy metals (Art. 5(4), sum of Pb+Cd+Hg+Cr VI ≤ 100 mg/kg) and on PFAS (Art. 5(5)) for food-contact packaging, with a test report if the supplier does not certify it in writing.
3
Manufacturing: measures to ensure production remains in conformity
Control note: what you check on receiving material (delivery notes, batch sheets) and what you would do if a batch arrives different from what was declared.
4
Declaration of conformity for each packaging type, kept together with the technical documentation
The declarations generated with ConformaPack, signed. Keep them for 5 years from the placing of each packaging item on the market, and provide a copy to any authority that requests it.
5
Authorised representative (if any)
Only if you have appointed an authorised representative in writing: file the mandate. Otherwise, not applicable.
How to organise it without going mad
One folder (physical or digital) per packaging type, named after the file: ET-PD-B73088412-2026-01 · ET-PD-B73088412-2026-02 · ET-PD-B73088412-2026-03.
Inside each folder: the signed declaration + the documents from this list that apply to that packaging item.
Review the file whenever you change supplier, material or format: the declaration must be kept «continuously up to date» (Art. 39(2)).
Document generated as a self-completion template. Conformity and accuracy are declared and signed by the company's responsible person. Demonstration example · fictitious company
ConformaPack PPWR
Data request to your supplier — Lata de acero 125 g · atún en aceite de oliva
Basis: Art. 16 · Regulation (EU) 2025/40 Date of issue: August 13, 2026
This is not a document to sign or file: it is the email to send to your supplier so they give you what is missing. Copy it, paste it into your mail client and send it.
Subject: data required for the declaration of conformity of packaging Lata de acero 125 g · atún en aceite de oliva
Dear Sir or Madam,
We are preparing the EU declaration of conformity for this packaging, required by Regulation (EU) 2025/40 on packaging and packaging waste since 12 August 2026. The packaging is: Lata de acero 125 g · atún en aceite de oliva (Primary, Steel / tinplate, 58 g).
In order to complete our technical documentation (Annex VII to the Regulation) we need you to provide, in writing and for this packaging:
Exact material composition, with the percentage of each component.
Actual unit weight of the empty packaging, in grams.
A declaration that the sum of lead, cadmium, mercury and hexavalent chromium does not exceed 100 mg/kg (Art. 5(4)). — you have already provided this; we list it so it is on record in the file.
Documentary basis for the PFAS limits of Art. 5(5) (25 ppb per substance, 250 ppb for the sum and 50 ppm in total, polymers included), as this packaging is intended to come into contact with food. If you cannot certify this in writing, a test report. — you have already provided this; we list it so it is on record in the file.
A written statement on the recyclability of the packaging and its grade, with the criterion applied. — you have already provided this; we list it so it is on record in the file.
Data supporting packaging minimisation (Art. 10): why it cannot be smaller or lighter and still do its job.
We request this under Article 16 of the Regulation itself, which requires suppliers of packaging or packaging materials to provide the manufacturer with all the information and documentation necessary to demonstrate conformity, including the technical documentation referred to in Annex VII, in a language which the manufacturer can easily understand. Paper or electronic form is fine.
With that information we can close the file without further queries. Thank you in advance.
Kind regards, Conservas del Segura S.L.
Document generated as a self-completion template. Conformity and accuracy are declared and signed by the company's responsible person. Demonstration example · fictitious company
ConformaPack PPWR
Data request to your supplier — Estuche de cartón para pack de 3 latas
Basis: Art. 16 · Regulation (EU) 2025/40 Date of issue: August 13, 2026
This is not a document to sign or file: it is the email to send to your supplier so they give you what is missing. Copy it, paste it into your mail client and send it.
Subject: data required for the declaration of conformity of packaging Estuche de cartón para pack de 3 latas
Dear Sir or Madam,
We are preparing the EU declaration of conformity for this packaging, required by Regulation (EU) 2025/40 on packaging and packaging waste since 12 August 2026. The packaging is: Estuche de cartón para pack de 3 latas (Secondary, Cardboard / paper, 22 g).
In order to complete our technical documentation (Annex VII to the Regulation) we need you to provide, in writing and for this packaging:
Exact material composition, with the percentage of each component.
Actual unit weight of the empty packaging, in grams.
A declaration that the sum of lead, cadmium, mercury and hexavalent chromium does not exceed 100 mg/kg (Art. 5(4)). — you have already provided this; we list it so it is on record in the file.
A written statement on the recyclability of the packaging and its grade, with the criterion applied. — you have already provided this; we list it so it is on record in the file.
Data supporting packaging minimisation (Art. 10): why it cannot be smaller or lighter and still do its job.
We request this under Article 16 of the Regulation itself, which requires suppliers of packaging or packaging materials to provide the manufacturer with all the information and documentation necessary to demonstrate conformity, including the technical documentation referred to in Annex VII, in a language which the manufacturer can easily understand. Paper or electronic form is fine.
With that information we can close the file without further queries. Thank you in advance.
Kind regards, Conservas del Segura S.L.
Document generated as a self-completion template. Conformity and accuracy are declared and signed by the company's responsible person. Demonstration example · fictitious company
ConformaPack PPWR
Data request to your supplier — Caja de cartón ondulado para envío e-commerce
Basis: Art. 16 · Regulation (EU) 2025/40 Date of issue: August 13, 2026
This is not a document to sign or file: it is the email to send to your supplier so they give you what is missing. Copy it, paste it into your mail client and send it.
Subject: data required for the declaration of conformity of packaging Caja de cartón ondulado para envío e-commerce
Dear Sir or Madam,
We are preparing the EU declaration of conformity for this packaging, required by Regulation (EU) 2025/40 on packaging and packaging waste since 12 August 2026. The packaging is: Caja de cartón ondulado para envío e-commerce (Transport, Cardboard / paper, other: cinta de papel engomado, 140 g).
In order to complete our technical documentation (Annex VII to the Regulation) we need you to provide, in writing and for this packaging:
Exact material composition, with the percentage of each component.
Actual unit weight of the empty packaging, in grams.
A declaration that the sum of lead, cadmium, mercury and hexavalent chromium does not exceed 100 mg/kg (Art. 5(4)).
A written statement on the recyclability of the packaging and its grade, with the criterion applied.
Data supporting packaging minimisation (Art. 10): why it cannot be smaller or lighter and still do its job.
We request this under Article 16 of the Regulation itself, which requires suppliers of packaging or packaging materials to provide the manufacturer with all the information and documentation necessary to demonstrate conformity, including the technical documentation referred to in Annex VII, in a language which the manufacturer can easily understand. Paper or electronic form is fine.
With that information we can close the file without further queries. Thank you in advance.
Kind regards, Conservas del Segura S.L.
Document generated as a self-completion template. Conformity and accuracy are declared and signed by the company's responsible person. Demonstration example · fictitious company
And on top of that, each country’s marking
Until the harmonised European label arrives (2028), each country’s own rules apply. These three sheets come from the same data as the declarations and are included in the packs, at no extra cost.
ConformaPack PPWR
Marcado del envase — España
Art. 13 del Real Decreto 1055/2022 Conservas del Segura S.L. · NIF B73088412
Ficha de marcado para los envases domésticos puestos en el mercado español. La indicación de la fracción o contenedor es obligatoria desde el 1 de enero de 2025; el código de material de la Decisión 97/129/CE es voluntario mientras la normativa de la UE no disponga otra cosa.
Fracción o contenedor y código de material de cada envase
Caja de cartón ondulado para envío · cinta de papel engomado
Contenedor azul · papel y cartón · Contenedor azul
PAP 20 · PAP 22
Otras marcas que pueden aplicar
Envase reutilizable: los tres se declararon de un solo uso, así que no procede la indicación de reutilizable ni el símbolo del sistema de depósito, devolución y retorno.
Plásticos de un solo uso: ninguno de los tres cuerpos es plástico; el marcado del Reglamento de Ejecución (UE) 2020/2151 no les aplica.
Porcentajes: en estas declaraciones no consta material reciclado, así que no hay porcentaje que indicar. Solo se lleva a la etiqueta con el justificante del proveedor.
Notas
El destino real de cada residuo lo decide cada entidad local: la indicación estandarizada remite siempre a las normas del municipio.
Se marcan por separado los componentes que el consumidor puede separar con la mano, porque van a contenedores distintos.
El régimen sancionador es el de la Ley 7/2022, cuyo marco de referencia llega a los 100.000 € en infracciones graves.
Propuesta de contenido generada con los datos de la empresa, que sigue siendo responsable de comprobarla y aplicarla en la etiqueta. No sustituye a un asesoramiento legal. Cuando sea aplicable la etiqueta armonizada del art. 12 del Reglamento (UE) 2025/40 —12 de agosto de 2028, o 24 meses después de su acto de ejecución—, esta ficha se actualizará. Ejemplo demostrativo · empresa ficticia
Obbligatoria dal 1º gennaio 2023 per gli imballaggi immessi sul mercato italiano. Per gli imballaggi destinati al consumatore (B2C) servono codifica del materiale, famiglia e indicazione di raccolta; per il circuito industriale (B2B) è sufficiente la codifica.
Codifica, famiglia e indicazione di raccolta di ogni imballaggio
N.
Imballaggio / componente
Codifica (Dec. 97/129/CE)
Famiglia
Indicazione di raccolta (B2C)
1
Lattina di acciaio 125 g · coperchio apri-facile
FE 40 · FE 40
Acciaio
Raccolta metalli
2
Astuccio di cartone per confezione da 3
PAP 21
Carta
Raccolta carta
3
Scatola di cartone ondulato per spedizione · nastro di carta gommata
PAP 20 · PAP 22
Carta
Raccolta carta
Canale digitale
Le Linee Guida (decreto MiTE n. 360 del 28-09-2022) ammettono che le informazioni siano rese disponibili anche tramite canali digitali (QR, app, sito), purché il rimando sia chiaro sull'imballaggio. La pagina pubblica di ciascuna dichiarazione può servire da canale complementare.
Note
Si codificano i componenti separabili manualmente dal consumatore; ciò che non si separa segue il materiale prevalente.
La destinazione effettiva la stabilisce ogni Comune: per questo l'indicazione standard rinvia sempre alle sue disposizioni.
Gli imballaggi privi dei requisiti dell'art. 219, comma 5, sono soggetti alla sanzione dell'art. 261, comma 3, del D.Lgs. 152/2006: da 5.200 a 40.000 euro.
Proposta di contenuto generata dai dati dell'azienda, che resta responsabile della verifica e dell'applicazione in etichetta. Non sostituisce una consulenza legale. Esempio dimostrativo · azienda fittizia
ConformaPack PPWR
Signalétique de tri — France
Décret n° 2021-835 · art. R. 541-12-17 et suivants Conservas del Segura S.L. · NIF B73088412
Le marquage se compose de deux éléments indissociables : le logo Triman et le cartouche Info-tri, qui montre chaque élément séparable de l'emballage — séparés par un « + » — et sa destination. La mention FR s'ajoute si le même emballage est vendu hors de France.
Matière et destination de chaque élément
N°
Emballage / élément
Matière
Destination à indiquer
1
Boîte acier 125 g · couvercle à ouverture facile
FE 40 · Acier
Bac de tri · Bac de tri
2
Étui carton pour lot de 3
PAP 21 · Carton compact
Bac de tri
3
Caisse carton ondulé pour expédition · ruban de papier gommé
PAP 20 · Carton ondulé
Bac de tri · Bac de tri
Selon la taille de la face d'apposition
Ce qui est exigible selon la surface
Surface
Ce qui est exigible
Moins de 10 cm²
Marquage intégralement dématérialisable
De 10 à 20 cm²
Logo Triman seul ; le reste peut être dématérialisé
Plus de 20 cm²
Signalétique complète : Triman + cartouche
Notes
Depuis l'extension des consignes de tri, tous les emballages ménagers hors verre se déposent dans le bac de tri ; le verre garde son conteneur.
Le logo Triman et les pictogrammes du cartouche ont un dessin normalisé : ils se téléchargent auprès de votre éco-organisme (Citeo). Nous ne les reproduisons pas : cette fiche dit ce que le cartouche doit dire, pas à quoi il ressemble.
La Commission européenne conteste ces règles françaises (mise en demeure en février 2023, saisine de la CJUE en juillet 2025). Tant que la Cour ne s'est pas prononcée, l'obligation reste applicable.
Amende administrative jusqu'à 3 000 € (personne physique) et 15 000 € (personne morale), art. L. 541-9-4 du code de l'environnement.
Proposition de contenu établie à partir des données de l'entreprise, qui reste responsable de leur vérification et de leur application sur l'emballage. Ne remplace pas un conseil juridique. Exemple démonstratif · entreprise fictive
Shall we do it with yours?
Filling in the questionnaire and seeing your documents on screen is free. You only pay to download them.
